TRACKING, SHIPPING, AND BILLING MADE SIMPLE
Asset Rental Management for NetSuite
Manage every kind of rental, from standard asset bookings to cross-hire and rental agreements, spares, and shipping, all within NetSuite. With simple-to-manage concessions, accurate invoicing, and compliance management (including export control), you can be sure you know exactly where your valuable assets are and that they’re making you money.
Complete Visibility, Improved Utilization, Increased Profits
Remove the multiple databases, workbooks, and resulting silos of information from your orders, shipping, tracking and billing to quickly and accurately manage everything from asset allocation and utilization, to billing rates and depreciation.
Automated agreements, contracts and reporting based on sales data
Comprehensive and flexible inventory tracking and management
Unified inventory, project and finance data for accurate billing
Maximize Rental Revenue
Streamlined delivery and increased utilization
Eliminate guesswork, missed opportunities, and lost revenue by knowing where your assets are and getting them to where they should be, quicker.
Combining real-time visibility of asset availability, location, lead time and shipping requirements, with a unified order, agreement, and billing engine, ProScope accelerates every step of your rental, logistics, and billing processes.
So, you can quickly arrange rentals of individual assets, systems (multiple assets bundled together), or standard inventory items as well as spares (which are automatically billed if used during the rental), or any combination of the above, with no need to navigate multiple systems, databases and billing systems.
Comprehensive Cross-Hire and Rental Share as Standard
Everything you need to manage real-world rentals
No more spreadsheets or surprise costs for rentals involving third parties. Manage every kind of agreement centrally with automated billing and payment calculations.
Whether you need to cross-hire via a third-party provider or manage rental share agreements with partners, ProScope co-ordinates the management of both rentals (in the case of cross-hires), or automatically calculates and reports on the revenue generated (in relation to rental shares). Running completely within NetSuite ensures that all orders and bills are accurate and automatically associated with the relevant projects.
Manage Rental Concessions
Flexible and seamless from order to bill
Automatically update any agreements, projects and bills to include concessions with a few simple clicks.
Concessions can be set up either before or after the asset is put on rental and can be configured to meet your specific requirements. ProScope includes various options off the shelf, including:
- Discount on rate per unit of time rented.
- Reduced rates for specific periods of the rental (e.g., when the asset is being shipped or not in use).
- A simple configuration engine to create bespoke agreements for individual clients, projects, or agreements depending on the situation.
Proven customer success
1300+
Users Globally
100+
Successful Implementations
Rental Invoicing Engine
Effortless accuracy
Save hours of rekeying data and eradicate errors by automating the creation of bills based on live contract status.
ProScope's powerful rental invoicing engine manages the creation of invoices for all assets on rental, in accordance with the contract and any concessions offered. This removes the need for any manual re-entry of data and allows for prompt and accurate invoicing, allowing you to recover your rental income effectively and manage rental invoicing within NetSuite.
Export and Regulatory Checks and Documentation
Automate powerful pre-rental processes
Remove the risk when releasing regulated assets, automatically alert key stakeholders, and ensure that all relevant documentation is produced, stored and auditable via the corresponding records.
Combining ProScope’s comprehensive in-built checks and questionnaires with NetSuite’s powerful workflow engine empowers you to manage assets with strict export or regulatory requirements. Each asset can be configured as required. As standard, ProScope manages, but is not restricted to:
- ECCN/US Licencing Export Control
- Denied party checks
- Red flag questionnaires
Rental Shipping Management
Seamless Logistics
Dispatch, transfer, receive, and bill rental assets without the headache of multiple systems, spreadsheets, and manual entry.
Centralize and simplify every step of your shipping process for both goods out and goods in. What’s more, unifying all inventory, rentals, project and billing data – you can easily manage transfers to and from different projects, sites, subsidiaries with all the requisite documentation, including picking lists, manifestos and commercial invoices.
Rigorous Reporting
Visibility for informed decision-making
Live, line-level reports and dashboards for everything from utilization to profitability.
As standard, ProScope includes tens of comprehensive reports to address the most common reporting requirements of companies managing asset rental. This means you have complete visibility within NetSuite at an individual and asset group level. Key reports include:
- Asset availability
- Historical usage and profitability
- Forecast usage and profitability
What’s more, as ProScope is developed natively in NetSuite you can easily tailor the standard reports or build your own custom reports, dashboards and searches via NetSuite’s native reporting engine.