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THE ONLY SOLUTION FOR CONSTRUCTION + ENERGY & UTILITIES

NetSuite Project Billing for Construction and Energy & Utilities 

Manage multiple billing models, change requests, AIA, and backing documentation, plus, WIP and retentions reporting, giving you all the flexibility and data you need to manage your billing completely in NetSuite. 

Project Billing
TRUSTED BY 1,300+ USERS EVERY DAY
Deep Ocean
Ashted Technology
EP Energy Partners
Craneware
UGS
Geoscape Solar
Swish Fibre
Avonside Group

No complex spreadsheets or unnecessary manual entry.
Just straightforward billing based on live project data. 

Flexibility to bill as you need to

Seamlessly manage different billing bases, multi-subsidiary, intercompany, and multi-currency transactions, as well as change requests (and more) in one or multiple projects. Regardless of how complex or fast-moving your projects are, you have everything you need to manage any scenario.

Accurate, every time 

Save hours of administration per invoice and ensure invoices are accepted first time. Driven by billing bases, timesheets, project updates, and workflows, all client, vendor, contractor, and project data are always up to date to ensure bills (including substantiation) are accurate and compliant.

Live, to-the-penny visibility

Make informed decisions, improve cash flow, and enhance profitability through precise actionable insights into your project finances. With KPI dashboards and configurable industry-specific reports, you always have line-level detail on WIP, retentions, inventory, project P&Ls, and more within a few clicks.   

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Configurable Work Breakdown Structure (WBS)

Live project plans and billing schedules

Know exactly how much to bill, and when, based on project data entered directly by end users across the project.

Easily build out your entire WBS including milestones, tasks, resources, and inventory. Then, simply track scheduled values by activity and view what has already been billed (including any retainage) to ensure you never duplicate invoices or leave any money on the table. Plus, for more complex projects, our billing engine also facilitates processing each WBS element independently using different models and currencies.

AIA Billing Reports and Backing Documentation

Correct, efficient, and compliant every time

Remove the need for complex, inaccurate, manually populated spreadsheets, and ensure that every bill is compliant.  Automate the creation and processing of AIA-compliant applications, schedules, and backing documentation (including G702, G703 & AFP) based on real-time information from your project timesheets, inventory, usage, and vendor bills.  

Read more about our AIA Billing Module 
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ProScope AIA Billing Report for NetSuite Projects
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Unified Change Management and Billing 

No more paper, errors, or missed requests

Eliminate the errors and frustrations of paper-based change requests via straightforward electronic forms and in-built cost estimator functions. Combining all operational, inventory, resource, project, and finance data in one system ensures you automatically receive notifications of early warnings or compensation events, and that change orders or variations are costed and accounted for correctly. 

Approved requests immediately update any projects, tasks, milestones and associated transactions. What's more, everything is automatically stamped with time, date, and user information to ensure you have a complete audit trail. 

Retention Management Made Simple in NetSuite

Full, partial, and negative retainage calculated automatically

Pay, and get paid, properly at every stage, including the final settlement. Our retainage pre-sets and retention management features automate calculations based on live project data for both outgoing and incoming applications for payments.

With line-level insights into all tasks, milestones, previous applications, and payments, as well as pay less notices, you can be sure all information is correct before releasing or claiming funds.

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Project P&L & WIP
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NetSuite Work in Progress (WIP) Reporting

Stay on top of working capital and improve cash-flow 

No more disparate data, complex calculations, or surprise costs. WIP is automatically calculated and always up to date based on your contracted value (including time, materials, and expenses), what's been recognised already, what's been billed, and what’s in progress or scheduled. Plus, you always have up-to-date visibility via project dashboards and pre-built reports.

This allows you to quickly and easily reconcile your accrued or deferred revenue on a project-by-project basis.  

Automated Intercompany Allocations and Billing 

Multi-company and multi-project made easy

Send clients the invoices they expect, whilst maintaining a consolidated view of your group financials and cash with no duplicate entry.  

From job costing to posting, group-wide projects can be estimated, delivered, and billed through the parent or nominated company. All project activity is allocated and delivered by the appropriate subsidiaries, and all intercompany transactions and journals are automated based on the pre-configured, centralized rules.

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Intercompany with Sub Nav
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SOV & WBS
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Every Billing Model as Standard  

Easy to configure, simple to process

You never have to say ‘no’ to a client or contractor – even if you need to manage multiple models in the same project. 

Defined at the WBS level, you can manage whichever approach you need: 
 

  • Time & and Materials 
  • Milestone 
  • Task-based milestones  
  • Percent complete (progress-based billing) 
  • Cost plus 
  • Rate card spread 
  • Quantity-based billing 

Book a demo today

See how ProScope can help you deliver projects on time and in profit

Request a Demo

“ProScope easily met all the criteria we required from a project management solution. The fact it integrates seamlessly with our new NetSuite platform guarantees that we will have greater visibility and control into our project management activities within a single solution.”
EcoSave
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“Because of its full integration with NetSuite, ProScope was an obvious best option for SGC. It allows easy access to information on all projects, enabling our project managers to address change orders, analyze project profitability, and respond to all project demands. Integration with billing ensures that finance can easily manage holdbacks and change orders. We’re excited to see the value it offers going forward.”
Sid Grabell Contracting
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“After searching for a suitable solution that would integrate with our existing NetSuite ERP solution, ProScope provides the perfect fit. We look forward to working with the ProScope team to implement the solution and are confident that it will bring significant benefits in relation to our financial and billing processes and in turn, the way in which we manage our projects.”
A Leading Independent Renewable Contractor
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“ProScope offers clear and comprehensive CIS compliance and will allow us to effectively manage all our CIS obligations with ease. We are delighted to be working with ProScope and have selected their CIS solution as it offers full integration with our existing NetSuite ERP Solution.”
Construction Contractor
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Resources

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Blog

A deeper look into the best approaches for, and biggest advantages of, generating reports from a single source of truth.
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Case Study

Read how EcoSave combined inventory and estimating with project management and billing to reduce admin and improve visibility.
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Blog

Reviewing the reasons why digital transformation has, historically, proved challenging for construction and how ProScope is changing that.
Read more

Frequently asked questions

How are your billing modes configured?
ProScope supports multiple billing modes.  These billing modes can differ within an individual project to match the contract with the end-customer, and are defined at a WBS level.  ProScope supports the following billing modes:
  • Time & Materials: bill for time based on a rate card and pass your costs on at cost or with markup.
  • Milestone: bill for set amounts (or a percentage of the total amount) based on defined milestones being marked complete.
  • Project task based milestones: bill for set amounts (or a percentage of the total amount) based on defined project task milestones being marked complete.
  • Percent complete (progress based billing): bill based on the percent complete of the WBS activity, which can be either cost percent complete or usage percent complete.
  • Cost plus: recharge your costs plus a markup
  • Rate card spread: define a spread of items (resources - people or equipment) and bill per unit (e.g. per day or month).
  • Quantity based billing: bill based on units consumed or used (for example distance (ft, m, etc.), area (sq/ft, cubic meters, etc), eaches, plus others.
Can I customise billing reports or create new ones?

Yes, you can.  ProScope is built within the NetSuite solution and harnesses the power of NetSuite's standard reports, saved searches and analytics workbooks.  This means that if the information you need is within NetSuite/ProScope you can customise/create reports to suit your organisation.

You are able to do this yourself, or ask the ProScope or Partner delivery team to do this for you.

When generating invoice backing documentation, can you attach purchase invoice copies?

Absolutely.  The idea behind the backing documentation for invoices is to remove the admin burden on your team.  This means that if the information is within NetSuite/ProScope, it can be pulled in a supporting documentation for your invoice.  

Our backing documentation out of the box supports:

  • Timesheet details
  • Purchase summaries (including copies of purchase invoices, etc.)
  • Day rate/usage summaries - for when you have multiple resources or assets on a single rate

These are all automatically appended to your invoice ready to be sent to the customer.

Can you support billing multiple currencies within the same project within NetSuite?

Yes, you can.  With ProScope we allow you to link orders in different currencies relating to the same project to different activities within the WBS structure on the project.  

Arrange a call with one of our billing experts today: