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PRACTICALITY, VISIBILITY, & COMPLIANCE

NetSuite AIA Billing

Easily track, process, and produce everything from your schedule of values and change requests to bills and backing documentation (including G702 & G703) completely in NetSuite.

Whether you are submitting or receiving applications for payment, your entire AIA process is streamlined, live, and compliant at every stage.

AIA Billing
TRUSTED BY 1,300+ USERS EVERY DAY
Deep Ocean
Ashted Technology
EP Energy Partners
Craneware
UGS
Geoscape Solar
Swish Fibre
Avonside Group

Fewer systems, less manual entry.
Just accurate, compliant bills and payments.

 Purpose-built to enhance NetSuite’s leading finance, inventory, and relationship-management capabilities, ProScope looks, feels, and functions like a core NetSuite module. Centralize, automate, and manage every element of your AIA billing process within the world’s leading cloud-based finance system.

Complete visibility of project and inventory status

Centralized and streamlined billing and retentions

Production and management of documentation

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Proscope WBS - Project Tasks Screen - white background screen with a list of tasks, including task title due dates, value and internal classification categories.
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Centralized Planning and Schedule of Values 

Accuracy and visibility from day one

No more delays, disparity, complex integrations, or duplicate entry between project plans, actuals, and billing processes. Unifying job costing, inventory and procurement with resource planning and contractor management, ProScope ensures that everything is scheduled and budgeted exactly as it should be before you even think about breaking ground, and at every stage thereafter.  

Stored Materials & Inventory Tracking 

Simplified procurement & improved cash flow

Secure goods at the agreed price and improve cash flow by receiving payment on what has been purchased rather than simply what has been used or delivered. Providing a completely integrated inventory, procurement, and financial management solution ensures all orders, bills, goods received, and inventory locations can be provided and tracked live to line-level detail.

Learn more about inventory management
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Change Management 

Electronic, automated, and tracked

Eliminate paper, spreadsheets, and duplicate entry from your change requests. Driven by configurable and easy to use electronic forms and approval workflows, any requests automatically alert the appropriate stakeholders. If approved, the schedule of works instantly updates with accurate labor, time, and material costs whilst simultaneously generating a complete audit trail of all changes.

Documentation and Compliance

G702, G703, lien waivers and more 

Remove the bottlenecks, frustrations, and errors of producing, storing, and processing AIA billing documentation.

Whether you are a contractor submitting applications for payment, or the project principal receiving bills, all AIA-related documentation, including G702, G703, and lien waivers can be created, accepted, and processed with minimal entry based on data pulled directly from your projects.

Plus, functioning within the core NetSuite platform, you can also produce bespoke document layouts and additional documentation to address any specific requirements.

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Two snippets of AIA billing documentation
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Manage Billings (Zoomed)
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Billing Based on Real-Time Data 

Instant, error-free, and compliant

Automate the calculation of all bills, save hours of admin and eradicate manual errors. With every element of your project managed within NetSuite, each contributing factor to incoming and outgoing bills will be up-to-date based on current project, resource, and inventory data, including all change requests.

As standard, our AIA billing process is driven by “percent complete” model, however we incorporate every billing model within our engine and ProScope can be configured to manage AIA using other approaches if required.

Learn more about project billing

Retainage 

Pay, and get paid, the right amount every time 

Ensure that all bills received and produced are paid correctly with all supporting documentation available within a few clicks.

Retentions are calculated automatically using configurable presets and project status. With a few clicks you can process and account for full, partial, and even negative retainage driven by previous billing and payment history.

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Fully Automated Audit Trail  

Traceability at every stage

Automatically, and electronically, capture every update to orders, change requests, resource allocations, bills, payments and more, associated with your AIA requirements.

Extending NetSuite’s core functionality, every transaction is time and date stamped within the system to show old and new values as well as information on the users involved in any changes. This ensures that you have a complete and uncompromisable audit trail for every project.

ProScope Demo

See how ProScope can help you deliver projects on time and in profit

Request a Demo

ProScope easily met all the criteria we required from a project management solution.The fact it integrates seamlessly with our new NetSuite platform guarantees that we will have greater visibility and control into our project management activities within a single solution.
EcoSave
The fact it integrates seamlessly with our new NetSuite platform guarantees that we will have greater visibility and control into our project management activities within a single solution.
EcoSave
ecosave-logo
NetSuite platform guarantees that we will have greater visibility and control into our project management activities within a single solution.
EcoSave
ProScope easily met all the criteria we required from a project management solution.The fact it integrates seamlessly with our new NetSuite platform guarantees that we will have greater visibility and control into our project management activities within a single solution.
EcoSave

Resources

Dark blue rectangle, blog title of data-driven reporting in construction projects and a faded circle in the bottom right with a picture of a gant chart on a tablet

Blog

A deeper look into the best approaches for, and biggest advantages of, generating reports from a single source of truth.
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Case Study

Read how EcoSave combined inventory and estimating with project management and billing to reduce admin and improve visibility.
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Paving the Way Blog Tile - Blue rectangle with construction workers gathered around a laptop

Blog

Reviewing the reasons why digital transformation has, historically, proved challenging for construction and how ProScope is changing that.
Read more

Frequently asked questions

What billing models does ProScope support?

In line with standard AIA processes, our AIA billing defaults to "percent complete", however we can support other approaches, both for AIA and other project billing requirements, including:

 

  • Time & Materials: bill for time based on a rate card and pass your costs on at cost or with markup.
  • Milestone: bill for set amounts (or a percentage of the total amount) based on defined milestones being marked complete.
  • Project task based milestones: bill for set amounts (or a percentage of the total amount) based on defined project task milestones being marked complete.
  • Cost plus: recharge your costs plus a markup
  • Rate card spread: define a spread of items (resources - people or equipment) and bill per unit (e.g. per day or month).
  • Quantity based billing: bill based on units consumed or used (for example distance (ft, m, etc.), area (sq/ft, cubic meters, etc), eaches, plus others.
Can I customise my billing documentation or create new templates?

Yes, you can.  Functioning within NetSuite, you can utilize the core report builder to create new reports and documents which automatically populate all relevant fields directly from NetSuite based on your selections.

You are able to do this yourself, or ask the ProScope or Partner delivery team to do this for you.